Company Overview:
Apparel that comes from the Japanese values of simplicity, quality and longevity. Designed to be of the time and for the time, LifeWear is made with such modern elegance that it becomes the building blocks of each individual’s style. A perfect shirt that is always being made more perfect. The simplest design hiding the most thoughtful and modern details. The best in fit and fabric made to be affordable and accessible to all. LifeWear is clothing that is constantly being innovated, bringing more warmth, better design, and better comfort to people’s lives.
Position Overview:
The Total Rewards Coordinator is responsible for assisting the Senior Benefits Manager and Benefits Analyst in the areas of benefits, compensation, and other key initiatives. This role will work directly with employees, assisting them with questions or concerns related to all total rewards.
Job Responsibilities:
Benefits Administration:
- Assists with the administration of comprehensive benefits programs, including medical, wellness, dental, vision, disability, life, flexible spending account, retirement and auxiliary plans.
- Respond to employees’ benefits-related questions
- Audit benefit vendor invoices quarterly for accuracy and process for payment on a monthly basis.
- Assist with 401(k) plan compliance including review of plan activity, statements, testing, annual audit, etc.
- Coordinate employee education seminars relating to benefits and leave administration.
- Assist in the planning and execution of Wellness Events and activities such as employee information sessions.
- Responsible for creating and editing employee communications on wellness initiatives
- Document and maintain administrative procedures for benefits processes.
- Educate new and existing employees on benefit plan options.
- Process the day to day administrative tasks for assigned benefit plans.
- Weekly and quarterly audit of benefit vendor feeds.
- Coordinate healthcare invoicing, including processing purchase orders with team members and finance dept.
- Support the Benefits Department with the annual open enrollment process
- Review open enrollment elections for accuracy and timely completion.
- Maintain and update the organization's microsite with the latest plan documents and other plan materials
- Keep up-to-date on rules and regulations pertaining to employee benefits
- Other duties assigned by manager
- Frequent in-person collaboration
Leave Administration:
- Coordinate leave administration (FMLA, ADA, Paid Family Leave, disability plans) in conjunction with managers and outsourced absence management vendors for new and open claims.
- Coordinate administration of liability and workers’ compensation claims.
- Oversee the administrative aspects of leave management, such as updating leave tracking systems, generating reports on leave usage and balances, and providing guidance to employees and managers on leave-related matters.
- Regularly evaluating leave management processes and procedures to identify areas for improvement and implementing enhancements to streamline operations, enhance efficiency, and improve the employee experience.
- Conduct monthly benefit plan audits and analyses for compliance
HR Administration/other duties:
- Supports various HR plans and procedures for all company personnel.
- Implements personnel policies and procedures, responds to employee inquiries regarding policies, procedures and programs, and promotes understanding and compliance by all employees.
- Participates with the HR team on company-wide HR initiatives and long-term HR strategic planning.
- Assists on the occasional backup of our receptionist.
- Assists with the coordination of department functions and meetings.
- Performs other incidental and related duties as required and assigned
- Complete semi-annual minimum wage forecast
- Conduct semi-annual leave of absence bonus proration
Qualifications:
- Bachelor's Degree
- 2+ years of experience in a benefits role.
- Financial ability to identify and implement cost-effective programs.
- Demonstrated strong leadership experience with involvement in execution as well as the development of strategic initiatives.
- Ability to effectively lead people and get results through others. In-depth knowledge and experience in effectively leading the wide-spectrum of compensation and benefits programs and practices which supports results-oriented business.
- Highly detail oriented
- Strong communication skills, both verbal and written
- Ability to maintain a high degree of confidentiality
- Advanced computer skills, including Excel, Word and Outlook
- Ability to handle multiple tasks in a fast-paced environment
- General knowledge of federal and state employment laws and practices
- Knowledge of employee benefits (group health, dental, vision, short-term and long-term disability, life insurance, flexible spending accounts, COBRA, ERISA, ACA, HIPAA, etc.)
- Regular, dependable attendance and punctuality
Salary: $79,000 - $83,000
*The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position.
As an Equal Opportunity Employer, UNIQLO USA does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state, or local law.
